How to backup/export email to a .PST file in MS Outlook 2010


outlook2010

This is a short tutorial about How to backup/export your emails into a .PST file in MS outlook 2010 to use it to restore emails in a different computer. I have outlines a step-by-step guide with  images to guide you through. Well, you may wish to backup your emails as a safety precaution. Or, if you happen to lose them at some point because of computer cleanup/formatting or virus attacks, you can then import the .PST file to a fresh new setup of MS Outlook 2010 and import all your emails back. I have come across to this method while backing-up my emails while shifting from one company to another. So let's get things moving. How to backup/export email to a .PST file in MS Outlook 2010

Step by step guide:

1. First of all launch your MS – Outlook 2010 from your computer and navigate to the File option (which is on the top left corner of your Outlook) as below:-

How to backup/export email to a .PST file in MS Outlook 2010

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2. After clicking on the File menu. Please select the Advanced option as below:-

How to backup/export email to a .PST file in MS Outlook 2010

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3. After selecting Advanced option you would be able to see the following Window with the options. Click on Export

How to backup/export email to a .PST file in MS Outlook 2010

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4. Following window will be front of you, where you have to select Export to a file and click Next

How to backup/export email to a .PST file in MS Outlook 2010

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5. After clicking Next you would get the following window. You need to select Outlook Data File (.pst) option and then click Next

How to backup/export email to a .PST file in MS Outlook 2010

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6. Now Outlook would prompt you to select what to Archive from your e – mail account. By default, Include subfolders option is ticked which you can remove as per your requirements. You can also Filter out your folders or what to archive and then click Next

How to backup/export email to a .PST file in MS Outlook 2010

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7. You get the following window which ask you where to export your Outlook data file or PST file. Click on Browse

How to backup/export email to a .PST file in MS Outlook 2010

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8. Now you can Browse and select a specific path (recommended) for that file or you can let it Save to its default location (not recommended)

How to backup/export email to a .PST file in MS Outlook 2010

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9. Give a name to your Archive file as you want and click OK.

10. After clicking OK you can see the following Window which would show you the path to your data file as you selected.

11. If you are happy with your path and all other previous settings then you can click Finish to let it Archive your data to a .PST file

How to backup/export email to a .PST file in MS Outlook 2010

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12. This process may finish in few minutes or can take several minutes depending upon the file size.

13. Please do not interrupt this process once started.

Hope this helps you to backup/ export your emails from MS Outlook 2010. If you have any question, please feel free to comment below. Thanks for reading !

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How to backup/export email to a .PST file in MS Outlook 2010

Karan Sharma

How to backup/export email to a .PST file in MS Outlook 2010

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    6 Responses to How to backup/export email to a .PST file in MS Outlook 2010

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    2. Email Newsletter software says:

      I think this is one of the most vital info for me. And i’m glad reading your article. But should remark on some general things, The web site style is perfect, the articles is really nice : D. Good job, cheers

    3. Micheal Rubinoff says:

      I simply want to say I am just beginner to blogs and truly liked your blog site. Very likely I’m likely to bookmark your blog . You absolutely come with impressive articles. Regards for sharing with us your web-site.

    4. Tilok says:

      Hello Sir,

      I would like to know if we schedule the backup.

      Tilok

      • Shaikh Imran says:

        Hi Tilok, as of yet Outlook doesn’t have a scheduled backup. But it is definitely would be a cool feature. Thanks for your comment.

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